When you need to organise an event, whether it’s a simple office meeting, a corporate conference, or a huge celebration dinner, there is one thing that holds true above anything else; you need to find the right venue. The venue is what will give guests their first impression of your event, and put them in the right frame of mind to enjoy it – or not.
Finding the right event venue might seem like an easy task at first, but when you start to consider all the different elements that have to come together for the perfect event to unfold, you’ll realise there is a lot to think about. The key is not to get overwhelmed, and instead to think about each different requirement separately. That way, you can measure each potential venue against your must-haves, and easily choose the one that works best for you.
Location is perhaps the most important element to consider of all when it comes to your event venue. You might find a place that looks stunning, falls into budget, and has enough room for what you need, but if it’s hours and hours away from most people’s homes, they’re not going to want to go.
It’s best to choose a more local venue, or, if it does need to be farther away, it should be close to good transport links with easy parking options. The easier it is for people to find, the less chance there is of them getting lost and missing out.
The size of the venue should always be taken into account as well. If you have a large event to organise, picking a small village hall or country hotel with just one little dining room won’t be appreciated – people will be too crowded and they might not get in at all. Equally, choosing a huge stately home for your group when there is only a small number of attendees is going to be expensive and unnecessary, and your guests won’t feel comfortable.
If you’ve ever been to an event where you were expecting food, either a buffet or a sit-down meal, only to find that nothing has been organised, you’ll understand the disappointment this is going to bring with it. Make sure you contact a caterer who can accommodate your requirements, whether it’s a drop off service or a fully catered one you’re looking for. It’s always wise to offer vegan options and make sure there is enough food for everyone.
If you’re planning an event, you will have to have a budget in mind – if you don’t, costs can easily spiral out of control, and what was meant to be something fun and enjoyable will become a millstone around your neck, especially if you have to spend the next year paying for it.
Always start with a budget and work back from there, rather than finding a venue and then trying to fit your budget around it. If you do that, you might have to cut corners on other aspects of the event, and that will never look good to those attending.
So that you can concentrate on finding the ideal event venue, leave the catering to us at Country City Catering. We can take your budget and provide you the perfect catered evening, ensuring everyone has a wonderful time. Contact us today to find out more.